After a client workshop
The train tickets go straight onto P-118.
Back from the Delcourt workshop in Liège, Tom logs the train tickets and lunch from his phone, picks a category and allocates both to P-118 before he reaches the office.
Expenses
Checking availabilityComing soonEvery cost lands on the work it belongs to.
Log one-off expenses, allocate them to projects, companies or deals, and let subscriptions create their own on schedule. Your margins run on real costs.
Spend tracking that follows the work
Most costs belong to something: a client, a project, a deal you are still chasing. In Squario each expense carries its amount, date, category, supplier and approval status, and is allocated to the record it belongs to. Software seats, retainers and hosting run as subscriptions that log themselves.
Log a cost once, with everything it needs
An expense is a record like any other: amount, date, category, supplier and approval status. Filter, group and save views of your spend, so everyone reads the same list and sees what is still waiting for approval.
The essentials on every expense
Amount, date, category and supplier, captured the same way by everyone on the team.
An approval status on each cost
Each expense shows if it is approved or still pending, so you know which costs are confirmed.
Views for the way you review
Group by category, supplier or status, and save the view your team checks each week.
Fields your process calls for
On paid plans, add custom fields such as a cost center, then filter and report on them.
Costs that roll into projects, clients and deals
Allocate an expense to a project, a company or a deal and it rolls into that record’s costs. Subscriptions for software seats, retainers and hosting create their expenses on schedule, so recurring spend appears without anyone retyping it.
Allocated to the work
Attach an expense to a project, a company or a deal, and it counts in that record’s costs.
A client’s spend on their page
A company page shows its allocated expenses next to its contacts, deals and documents.
Subscriptions that log themselves
Software seats, retainers and hosting create their expenses on schedule, no reminder needed.
Recurring costs, allocated too
Allocate a subscription to a project, a client or a deal, just like a one-off expense.
Spend you can account for, week after week
Three ordinary moments in a 14-person studio where knowing what was spent, and on what, shapes the next decision.
Monday, 9:00Léa clears the expenses awaiting approval.
She opens the saved view of pending expenses, checks each supplier and amount against the project it belongs to, and approves the week’s costs before the project reviews begin.
First of the monthThe subscriptions are already in.
Software seats, hosting and the accounting retainer created their expenses on schedule. Inès reviews the month’s recurring spend by category instead of rebuilding it from memory.
Expense tracking that fits how your team spends.
In a 30-minute demo, bring last month’s costs and see them logged, approved and allocated to your own projects and clients. Or start free and log your first expense today.
Questions about expenses
What can an expense be allocated to?
A project, a company or a deal. The expense then rolls into that record’s costs, and the costs allocated to a project feed its profitability.
How do recurring subscriptions work?
Set up a subscription for software seats, a retainer or hosting, and Squario creates its expenses on schedule. Each one is a regular expense you can review and allocate.
Can we see which expenses are approved?
Yes. Every expense carries an approval status. Save a view of the pending ones and review them in one place.
Can we check expenses against our bank?
Yes, on paid plans. Connect your bank accounts read-only through Powens and reconcile real transactions against your expenses.